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In-School Staffing Information
Overview of the Staffing Process
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| Principals will receive their
school's allocation by noon on April 18, 2006; this should then be reviewed with the In-School Staffing Committee . Article 30.3 (b) and Articles 30.4 (a) and (b)
describe the role of the In-School Staffing Committees in assisting in the
staffing of the school. The process is summarized in here. Also refer to
the handouts entitled Declaring Vacancy/Surplus, and Qualifications
for Teachers for more detail on
parts of this process.
Staffing the school involves determining how many staff are required
and assigning timetables to those people for the coming year (see Next
Steps #2 below).
Procedure:
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| 1. |
Review the allocation to the school as received
from the Operations Services department.
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| 2. |
a) Determine the total FTE staff currently in the school, taking
into account people going on and returning from leaves, resignations,
retirements, and changes in
part time assignments. Do not include Long-term Occasional Teachers.
b) If the number created in part (a) exceeds the allocation, a
declaration of surplus will be necessary. See the handout entitled
"Determining Vacancy/Surplus." If the number created in part (a) is
less than the allocation, a declaration of vacancy will be necessary.
You may also need to consult "Qualifications
for Teachers" if there are situations where program needs are to
be considered.
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| 3. |
The Principal will use this information to
prepare the "Declaration of Surplus Staff and Vacant Positions"
form and submit it to the Board by April 27 at 3:00pm.
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| Next Steps |
| 1. |
a) Using the allocation to the school, multiply by 6 to determine the
number of lines allocated to each area.
b) Add/remove sections from the school timetable to match the
allocation. Factors to consider are program needs,
class
size as determined by contract, and timetabling, among others.
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| 2. |
The school administration is responsible for
actually creating teacher timetables, preferably in consultation with
Department Heads (Article 30.5). It is not the role of the In-School Staffing Committee or
Department Heads to gather information related to the process or to actually
create timetables. The Committee is simply there to monitor the process.
Later in the Staffing Process, the In-School Staffing Committee will review
the timetables of the teachers to ensure that they are appropriate.
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 | Other support materials regarding the Staffing Process:
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