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OSSTF District 11- Thames Valley
Ontario Secondary School Teachers' Federation

680 Industrial Road, London, Ontario, N5V 1V1
Phone: (519) 659-6588; Fax: (519) 659-2421; Email: osstf11@execulink.com

District 11 Office

District 11 Office

Secondary School Staffing Timelines

Month

Tasks/Activities/Deadlines (Contract Reference, if applicable)

September
By Sept. 15
bulletan In-School Staffing Committee shall be established for the school year (30.1)
By Sept. 30
bulletBoard to provide Secondary Staffing Committee with teacher timetables and school supervision schedules (29.2 j)

October
By Oct. 3
bullet"Class Size Reports by Teacher" for each school as of 20th school day forwarded for review to Secondary Staffing Committee (29.3.6)
By Oct 31
bulletIf working in a quadmestered school, Retirement/Resignation Letters for effective date of December 31 (7.1 c)

November
By Nov. 4
bullet"Class Size Reports by Teacher" for each school as of Nov. 4 to be forwarded for review to Secondary Staffing Committee (29.3.6)
By Nov. 30
bulletRetirement/Resignation Letters for effective date of January 31 (7.1 a)

December
By Dec. 31
bulletSurplus teachers from previous school year may exercise their right to return to a Semester 2 vacancy in the school from which they were surplus (32.8)
Dec. - Jan.
bulletPost and Apply process for Semester 2 vacancies

January
Dec. - Jan.
bulletPost and Apply process for Semester 2 vacancies
During January
bulletTeachers in first year of Reciprocal or Cross-Panel Reciprocal Transfer to notify Board of desire to have transfer made permanent or extended to second year (31.10 and 31.13)
bulletTeachers in second year of Reciprocal or Cross-Panel Reciprocal Transfer to notify Board of desire to have transfer made permanent or return to home school (31.27 and 31.30)
By Jan. 27
bulletLetters of Intent from Learning Coordinators due to Executive Superintendent of Program Services with copies to Supervisor and Superintendent

February
By Feb. 15
bulletReciprocal Transfer Applications due (31.1)
bulletCross Panel Reciprocal Transfer Applications due (31.17)
By Feb. 17
bulletConfirmation of Renewal of term appointments for Learning Coordinators

March
By March 1
bulletReciprocal Transfer & Cross-Panel (Reciprocal) Transfer Request Lists Posted (31.3 and 31.19)
By March 3
bulletClass size report for each school as of 20th school day of semester 2 will be forwarded for review to the Secondary Staffing Committee (29.3.6)
By March 15
bulletRequest for 1 year leave of absence (18.16)
bulletRequest for extension of 1 year leave of absence (18.16 c)
bulletApplications for Self-Funded (Deferred Salary) Leave Plan due to Board (19.4 a)
March 20 -April 5
bulletPosting of Learning Coordinator positions
By March 31
bulletRenewal of Learning Coordinator terms (27.2)
bulletTeachers interested in changing panels (not reciprocal transfers) to submit Application to Human Resources

April
April 3
bulletSecondary School Principals submit actual registration in student information system for Sept. 3 on April 3. and FTE projections for October 31, 2006
By April 15 (Note: in 2006, this is a Saturday)
bulletTemporary withdrawal from Head Position (27.26.1)
bulletRequest extension of temporary withdrawal from Head Position for one additional year (27.26.3)
bulletRequest for Part-Time Leave and for extensions of part -time leaves(36.2)
bulletResignation / Retirement Letters effective any date from June 30 to August 31(7.1, 7.2)
bulletResignation of Positions of Added Responsibility (7.3)
bulletBoard to inform applicants for Self-Funded (Deferred Salary) Leave Plans of their acceptance into the plan (19.4 b)
April 18 (noon)
bulletSchools will receive their allocations
bulletPrincipals submit Headship/Assistant Headship Vacancies to Operations
April 19
bulletAdministrative Transfers of Heads
April 19-21
bullet1st Posting of Headship / Assistant Headship Vacancies (27.21.1)
By April 21
bulletInterviews for Learning Co-ordinator positions to be completed
By April 24
bulletIn-School Staffing Committee to review any potential surplus teacher declarations and provide input to Principal before Principal declares any teacher surplus to the school (30.4 a)
bulletIn-School Staffing Committee to provide input to Principal on school program needs before Principal declares vacant positions in school (30.4 b)
April 24-26
bulletInterviews conducted for 1st  Posting of Headship / Assistant Headship
April 27 by 3:00pm
bulletPrincipals to submit vacancies and surplus lists to Operations
bulletPrincipals submit Headship / Assistant Headship vacancies to Operations
April 30
bulletInterviews for TOSA’s (Teachers On Special Assignment)  to be completed
bulletNames of teachers declared surplus to schools forwarded to Secondary Staffing Committee by Operations

May
May 1-2
bullet2nd Posting of Headship / Assistant Headship Vacancies
May 2
bulletSecondary Staffing Committee meeting 8:00 - 9:00 am
bulletDistrict Staffing Meeting 9:00 - 11:30 am (Medical and Administrative Transfers, review of Surplus Declarations)
May 3-4
bulletInterviews for 2nd. Posting of Headship / Assistant Headship Vacancies
May 5 at 4:00pm
bulletPrincipals to submit Vacancies for Teacher Initiated Transfers to Operations
May 9-12
bullet1st Posting for Vacancies for Teacher Initiated Transfers (31.36)
NOTE: During May 15-19, NO INTERVIEWS AT ALL may take place in this week. (This week is Intersession at Sir George Ross SS.)
May 23-26
bulletInterviews of 1st Posting for Vacancies for Teacher Initiated Transfers
By May 29 at noon
bulletPrincipals to submit Vacancies for Teacher Initiated Transfers to Operations
May 31
bulletInitial determination of headship levels based on timetable projections (verified by Nov. 15) (27.20)
bulletList of redundant secondary teachers to Secondary Staffing (29.2 h)
June 1-5
bullet2nd Posting of Vacancies for Teacher Initiated Transfers

June

 
June 6-7
bulletInterviews for 2nd Posting of Vacancies for Teacher Initiated Transfers
June 8
bulletPrincipals to submit vacancies to Operations by 3:00 p.m.
June 9
bulletSecondary Staffing Committee meeting 8:00 - 9:00 am
bulletDistrict Staffing Meeting 9:00 - 11:00 am (Medical and Administrative Transfers, Placement of Surplus Teachers) (32.9)
June 10
bulletSurplus teachers may exercise their right to return to a Semester 1 vacancy in the school from which they were surplus (32.8)
June 14-15
bulletHR to post for vacant lines available to Part-Time contract teachers, Occasional teachers and Con Ed teachers (36.1 a)
After June 15
bulletNew Vacancies for Headships / Assistant Headships will be acting positions (27.19)
June 16-19
bulletInterviews for vacant lines available to Part-Time contract teachers, Occasional teachers and Con Ed teachers (36.1 a)
June 20-26
bullet LTO Lines posted under "Employment Opportunities" on the TVDSB website.
June 20
bulletExternal posting for remaining vacancies, if any, may begin
bulletSupport materials regarding the Staffing Process:
bulletOverview of Staffing Process
bulletDeclaring Vacancies / Surplus
bulletQualifications of Teachers
bulletCurrent Class Size Language
bulletTeacher Timetables
bulletAdditional Professional Assignments

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(OSSTF Motto)

Revised Thursday, June 29, 2006

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