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MINUTES - 2003 COOK FAMILY REUNION - planning committee meetings THE COMPLETE WORKS - Echoes Vol 4 to 10 - update 1 THE COMPLETE WORKS - Echoes Vol 4 to 10 The ACGS BALANCE SHEET for 1 Apr 2002 PROPOSAL
22 May 2002 PROPOSAL FOR MILLENNIUM REUNION 2000 MINUTES of the FORTH INTERNATIONAL ACGS TRIENNIAL MEETING MAIL VOTE of the BOARD of DIRECTORS 1999 LETTER to Executive 28 Nov 1999 - from the President Return to Board Room Index
November 28, 1999 File:- GAO wkg283-AD99 Minute Book pg 217Dist =1) Based on the results of a A mail vote@ of Sep 15, 1999, the 3 day Millennium Reunion planned for July, 2000 is hereby cancelled. The annual (1 day) COOK Reunion regularly held on the second Saturday of July will be held at Courtland Community Park, Courtland ON CAN Open 9 a.m. B Lunch 12 noon - ACGS Triennial Meeting 2 p.m. Games for the children 1:30 p.m. B usually farewells are about 5 p.m. Beverages provided - BYO lunch and utensils (normally shared food table) - THIS IS ALSO THE FIFTH INTERNATIONAL Please contact your event coordinators for further info:- Charlotte Field, 51 Lyndhurst St, RR 1 Simcoe ON CAN N3Y4J9 ph 519-428-3233 e-mail cbfield@execulink.com Gail Etwell, 7 Schellburg St, Simcoe ON N3Y2J3 Ph 519-582-4028 Please note B 2) ACGS TRIENNIAL MEETING - AGENDA - see minute book pg 191 3) HELP - Please ask those you contact to provide us with their e-mail and FAX numbers as well as current postal addresses - if they don=t mind. They are held in confidence. It does save on postage!! Also let us know of anyone who can help - there are more tasks than (we at this end) and all the executive can possible handle - there is a job for everyone, wherever they may be.
Kathy Cook (199) President Encl:- 3 RU2000.wpd
THE ANDREW COOK GENEALOGICAL SOCIETY INC #820632 Box 182, Tillsonburg ON CAN, N4G4H5 ph 519-842-9433 or 688-4534 or FAX 842-4604
File:- Minute Book, GAO wkg 283-AD99, RU2000.wpd - November 28, 1999
PROPOSED AGENDA FIFTH - TRIENNIAL GENERAL MEETING (TGM)
To be held at Courtland Community Park, Courtland ON CAN at 2:00 p.m. on the 8th of July, 2000 B Per 4th TGM Minutes pg 195 of the Minute Book
1) Moments Silence - respect for deceased Executive members 2) Approve minutes of 4th TGM - pgs 191 - 192 of the Minute Book Vote B Approval (comments and/or show of hands)3) Advise resignations accepted, Diane Cook (726), Dennis Cook (189) Vote - Information only - no vote required 4) Advise appointments made - Barbara Buchanan (3027) CCC Coord Dennis Cook (4128) Family Rep - Arthur G Cook Line (4118) Vote - Accept/Reject Only (show of hands) 5) Ratify Remaining Board Members (Constitution Amendment #2) Vote - Approval (comments and/or show of hands) 6) Elect 3 Board Members - propose Barbara Buchanan (3027), Doug Cook (3906), Fred Hoffman (2110) Vote - Other proposals - show of hands 7) Elect a Vice President - From the Board of directors To replace Diane Cook (726) (see item 2) Nominations Vote - - show of hands 8) Proposed Constitution Amendment No 3 (see attachment here pg 218) AThat the interval between International COOK Reunions be 5 years (vs 3).@ The TGMs will also be held every fifth year to coincide with these events. Vote - Approval (comments and/or show of hands) 9) Further Business from the floor 10) Adjourn
Note:- New letterhead for the Executive, will be issued when the outcome of this meeting is available (so we can include the changes) - with a new Org Chart. CONSTITUTION AMENDMENT PROPOSAL
proposed AMENDMENT No 3
NOTES - At the First International COOK Reunion (1989), agreement was obtained to hold the American Reunions on odd numbered years and Canadian Reunions on even numbered years. This would permit an International Reunion to be held every 3rd year - alternating between America and Canada; this has met with limited success.
Our local discussions conclude that this may be too short an interval. It is difficult, if not (often) impossible to obtain interested cousins to chair these events. Consequently, the willing workers get overworked and soon they have lost interest -- in the long term, the process appears to be quite detrimental to the continued success of the many ACGS activities.
If this interval was extended to 5 years, each of the groups (USA/CAN) would have 10 years to prepare for a major event. Perhaps this may even prove to be too frequent - however, experience will provide that direction. At least, one might consider how much better our extended family affairs would be, if there had been 20 (well attended) International Gatherings over the last decade.
We have made a great deal of progress over the last two decades or so towards improved family communications and understanding. There would appear to be a great danger now of the enthusiasm of the few harming the whole. A timely decision is warranted to permit all of us to nurture and improve the goodwill obtained to this juncture.
PROPOSAL:- That the interval between International COOK Reunions be 5 years (vs 3).
Note:- If this amendment is approved, Article 5.02 (a) will also be amended to read "ie every fifth year" vs " ie every third year"
Note:- The Board has approved this - it is now Atabled at the next International Reunion General Meeting, for ratification.@
Note:- This should have no impact on local reunions, except from a coordinating perspective for the International Reunions.
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THE ANDREW COOK March 10, 1999 Distribution: - ACGS Board of Directors I AGREE with this proposal _______ Comment __________________ I DO NOT AGREE with this proposal ________ Comment ________________ Proposed mailer schedule ===================================================== Based on our experience, we (the local group) recommend this survey to provide a basis for a reasoned Board decision; before we make the final committment to this project. Perhaps we can also get some feedback at the 1999 COOK FAMILY REUNION - USA , this summer. However, it takes awhile to get 500 or so Newsletters and mailers prepared, so we would appreciate the vote return by 15 May so we can begin this work.
Thank you, cousin Kathy (199) - your ACGS President ======================================================= PROPOSED MAILER Plans are well under way for the BIGGEST Box 182, Tillsonburg ON., CAN., N4G4H5 or ph 519-842-9433 Based on the results of these returns, your Board of Directors will vote
* Remarks - Return to Secretarial Directions/Notes Index ========================================================= Please Complete the Form at if you plan to attend PROPOSAL FOR
MILLENNIUM REUNION 2000 Friday 7th - Greetings to arrivals - 9:00 a.m. to 10:00 p.m. Saturday 8th - Both the Town Hall & Community Park have been
booked.
-- Ad hoc FIELD GAMES & VIDEO GAMES for children & adults?? Sunday 9th 9:00 -10:00 a.m DEDICATION SERVICE at Courtland United Church 10:00 - 12:00 a.m. FAREWELLS 9:00 -10:00 a.m DEDICATION SERVICE at Courtland United Church 10:00 - 12:00 a.m. FAREWELLS ========================================================== Return to Secretarial Directions/Notes Index
THE ANDREW COOK July 23, 1997 Proposed Agenda for - Fourth International Cook Family Reunion 1) Welcome, Thank you, Announcements, Introductions - by RN3877 Ray Cook
Return to Secretarial Directions/Notes Index Minutes of ACGS
TRIENNIAL GENERAL MEETING (TGM) Item Details Action 1 Welcome, Thank you, Announcements, Introductions 2 ACGS TRIENNIAL GENERAL MEETING (TGM) 2a) Appreciation to our hosts for 1997 The President expressed appreciation on behalf of the assembled 2b) Approve previous minutes The previous minutes from pp 134 to 185 were approved as tabled Pres & GAO 2c) Approve amendment No 2 to our Constitution see ACGS Minute Book pp 186 - 189 incl Note:- copy attached for each board member Board Members 2d) Elect 3 new USA Board members RN3913 Sharon D Cook 2e) Approve ACGS support for the S.A. Cook Park project 2e1) The Pres. called on RN3938 Bob Sternitzky to explain this project. The present plan is to include a "Cook Walk" as part of the S.A. COOK PARK project - see the attachment here "Buy a Brick. Build a Dream" If you wish to participate, complete the form and mail as shown ALL 2e2) PLAN "B" - If you would like to donate thru the ACG
Society, 2e3) ACGS GENERAL DONATION - The Society has written off 2f) Approve support for the MILLENNIUM - INTERNATIONAL COOK FAMILY REUNION Actually the 5th International by agreement reached at our 1989
International Board meeting MILLENNIUM VACATION 2000 The "Steering Committee" will be All Board Members, a suggested schedule is enclosed for your comments by 15 Sep., 1997 - we need an early start ALL BOARD MEMBERS 2g) The TGM was adjourned 3) Approve Minutes of Last WI Cook Reunion, Held @ Lake Emma Park, Rhinelander WI USA, 26 June, 1993 4) Financial Report - 1997 WI Reunion - by RN3877 Ray Cook Received $130.10 + earned interest of $0.40 plus a donation from RN3901 Cal Cook NIL 5) Approve Next WI Reunion - Officers - location - RN4118 Art Cook
suggested the year 1999 Chairman will be RN3905 Doug Cook Assist:- RN3422 Dale Alsteen
& RN4387 Joel Cook 6) Donations/Collection - 6a) The milk jug was passed for donations - by RN3877 Ray Cook Ray 6b) A COFFEE MUG was donated to each family in attendance by RN3901 Cal Cook - thank you cousin Cal, from all of us. THANKS 6c) Request was made for about $250.00, to refurbish the tombstone of RN3818 Abbie (Kelliher) Cook who died giving birth to RN3817 Samuel A Cook's 1st child. (see "Echoes" pp 1090 to 1096) The tombstone is located on the RN3627 William Cook homestead cemetery, near Stockbridge WI USA. Fred & Kathy Cook spiked the fund with $50.00 US - donations will be accepted ALL 6d) Two copies of a Replica of the RN3817 "S.A. Cook Armoury" (abt 3"x5") were donated to our host & co-hosts by RN3938 Bob Sternitzky (See App "B" here) HOSTS 6e) A CANADIAN FLAG was donated by RN199 Kathy & RN198 Fred Cook, to the USA COOK FAMILY COUSINS - with the wish that it be flown with pride at all future US COOK Family Reunions. US Group 6f) ACGS GIFT PACKAGE - A gift package was available for each family and the children, which included:- (Accoutrements from the First International) -- a Bumper Sticker, a Ribbon, a handful of balloons, an order form and a Family Data Form. These items are hereby written off by the ACGS INFO 7) Field Trips Several field trips were detailed by RN3877 Ray Cook INFO 8) Reports & Announcements from the floor 8a) THE COOKS AT UNITY - see App "C" here - a soon to be published booklet by RN3938 Bob Sternitzky - if you are interested reply direct. (reproduce & distribute) ALL 8b) A COOK QUILT - is being made by RN3913 Sharon Cook (for her personal retention); she collected signatures from those present Sharon 8c) A CERTIFICATE of COMMENDATION from the Wisconsin State Genealogical Society was presented by RN3877 Ray Cook to every COOK cousin present. see App "D" here. Info 8d) A PROCLAMATION - from the State of Wisconsin - respecting 141 years of COOK FAMILY participation in WI USA --- was read by RN3913 Sharon Cook Info 8e) RN3861 GEORGE HEADLEY HOMESTEAD MINIATURE Made and held by RN3860 Deloris (Fleming) Headley Info 8f) BLOOD FAMILY RESEARCHER - RN3869 DAVID FLEMING 8g) MEMORIAL SAMPLERS - The materials & pattern will be shipped to any COOK cousin interested in Cross-stitching one (or more) of these samplers for the MILLENNIUM REUNION 2000. These are a limited edition, security coded for full identification years hence and the Maker & Owner are recorded in the Sampler Register, for posterity. If you are interested, please contact ACGS Inc., see pp 190 above. ALL 8h) COOK's INTERNATIONAL TRAVELLING TABLE-CLOTH (Reference pp149 of Minute Book) This was on display and many cousins made their individual autograph on their favourite spot. This will again be on display at the MILLENNIUM COOK FAMILY REUNION, hope to see YOU there also. INFO 9 MOMENTS SILENCE - A moments silence was called by the chairman for the following COOK Cousins who have served us well on the ACGS Inc Executive; RN177 Charles Cook, founding Board Member & Past President #2 RN131 Harry Cook, Senior Adviser RN169 William Henry Cook, founding Board Member RN306 Harold Cook, founding Board Member 10) Door Prizes - many door prizes were presented by our gracious hosts INFO 11) Adjournment - by RN3877 Ray Cook The meeting adjourned at 3:00 PM. 12 NEXT MEETING - the next TGM will be held @ 2:00 p.m. on the 8 July, 2000 @ Courtland ON, Canada The next US COOK FAMILY meeting will be held ?? July, 1999 INFO Prepared by GAO/Secretary, RN198 Fred Cook, July 23, 1997 Approved RN199 Kathy Cook, The Society President date BOARD MEMBERS - IN ATTENDANCE BOARD MEMBERS - ABSENT ENCLOSURES:- 4 pages -- App'ces "A" to "D" incl
(SOME NOT INCLUDED HERE) NEW BOARD MEMBERS -- additional enclosures - EACH RECEIVE a CONSTITUTION and a set of BY-LAWS PROPOSAL #1 FOR MILLENNIUM REUNION 2000 Return to Secretarial Directions/Notes Index
===================== THE END ==================== Return to Secretarial Directions/Notes Index
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